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# How Calendar Sync Helps Avoid Double-Booking

# How Calendar Sync Helps Avoid Double-Booking

Connect your calendar to 100Hires to see real-time availability when scheduling interviews and prevent scheduling conflicts.

## How It Works

When calendars are connected:

1. **Your calendar events appear in 100Hires**: Busy times are blocked
2. **100Hires interviews appear on your calendar**: Two-way sync
3. **Colleague availability is visible**: See everyone's free slots
4. **Conflicts are prevented**: System shows when people are busy

## Connecting Your Calendar

1. Go to [Settings / Integrations](https://app.100hires.com/settings/integrations)
2. Find Google Calendar or Outlook Calendar ![How Calendar Sync Helps Avoid Double-Booking: Connecting Your Calendar](https://100hires.com/wp-content/uploads/2026/08/integrations-top-calendars-clean.png)
3. Click **Connect**
4. Authorize access

## Scheduling with Availability View

When scheduling an interview:

1. Open candidate profile
2. Go to **Interviews tab**
3. Click **Schedule Interview** ![How Calendar Sync Helps Avoid Double-Booking: Scheduling with Availability View](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-calendar-sync-helps-schedu_z7xg0r.png)
4. Select interviewers
5. Calendar view shows:
* **Gray blocks** = existing meetings
* **White blocks** = available times
* All selected interviewers' availability
6. Pick a time when everyone is free ![How Calendar Sync Helps Avoid Double-Booking: Scheduling with Availability View](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-calendar-sync-helps-schedu_1yl8s36.png)
7. Save and send invites

## What Syncs

### From Your Calendar to 100Hires
* Existing meetings show as busy
* All-day events
* Recurring meetings

### From 100Hires to Your Calendar
* Scheduled interviews
* Interview details
* Candidate name
* Zoom link (if configured)

## Benefits

### Avoid Double-Booking
* See conflicts before they happen
* No manual calendar checking needed
* Works across team members

### Panel Interviews Made Easy
* See multiple interviewers' availability at once
* Find common free slots quickly
* Coordinate complex interview schedules

### Automatic Calendar Updates
* Interviews appear automatically
* Rescheduling updates both systems
* Cancellations sync too

## Tips

* Encourage all interviewers to connect calendars
* Keep personal calendars updated
* Use calendar blocking for focus time
* Check that calendar is showing correct timezone

## Without Calendar Integration

You can still schedule interviews, but:
* No availability view
* Manual conflict checking required
* Calendar invites sent, but no sync