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# How to Assess Candidates with Questionnaires

# How to Assess Candidates with Questionnaires

Use built-in questionnaires instead of external tools like Typeform to collect candidate information while keeping data in 100Hires for automation and AI scoring.

## Where to Find Questionnaires

All forms are created in [Settings / Forms](https://app.100hires.com/settings/forms). A form becomes a **Questionnaire** when you send it via email template link (rather than using it on a job's Application tab).

| Usage | Name | When Candidate Fills It |
| ---- | ---- | ---- |
| Assigned to job's Application tab | Application Form | During initial job application |
| Sent via email template link | Questionnaire | After applying, via unique link |

## Why Use Built-in Questionnaires

* **Data stays in 100Hires**: No need to export/import
* **Automation triggers**: Act when forms are filled
* **AI scoring**: Score candidates based on responses
* **Unique links**: Each candidate gets their own link
* **Response tracking**: See who completed and who didn't

## Creating a Questionnaire

1. Go to [Settings / Forms](https://app.100hires.com/settings/forms)
2. Click **Add form** ![How to Assess Candidates with Questionnaires: Creating a Questionnaire](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_uwr56l.png)
3. Add questions:
* Text questions for short answers
* Textarea for long answers
* Dropdowns for multiple choice
* Checkboxes for yes/no
* Number fields for numeric data
4. Name and save the questionnaire

## Question Types for Assessment

### Screening Questions
* Work authorization status
* Availability start date
* Salary expectations
* Willingness to relocate

### Experience Assessment
* Years in specific role
* Technologies/tools used
* Industry experience
* Management experience

### Situational Questions
* How would you handle [scenario]?
* Describe a time when...
* What's your approach to...

### Skills Self-Assessment
* Rate your proficiency in [skill] (1-10)
* Which tools have you used?

## Sending Questionnaires

### In Email Templates

1. Go to [Settings / Email Templates](https://app.100hires.com/settings/message-templates/index)
2. Create or edit a template
3. Click **Questionnaires** button ![How to Assess Candidates with Questionnaires: In Email Templates](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_1uop53p.png)
4. Select your questionnaire
5. Placeholder is inserted ![How to Assess Candidates with Questionnaires: In Email Templates](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_1x8brd3.png)
6. Each candidate receives unique link

### In Nurture Campaigns

1. Create a nurture campaign
2. Add email step with questionnaire template ![How to Assess Candidates with Questionnaires: In Nurture Campaigns](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_6oao0g.png)
3. Candidates receive questionnaire automatically

## Automating Based on Responses

### Move to Stage When Completed

1. Go to job's Workflow tab
2. Add **Act If Form Filled** automation
3. Condition: Required question is not empty ![How to Assess Candidates with Questionnaires: Move to Stage When Completed](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_1jrrodc.png)
4. Action: Move to next stage

### Disqualify Based on Answer

1. Add **Act If Form Filled** automation
2. Condition: [Question] contains "No" (or specific answer)
3. Action: Disqualify ![How to Assess Candidates with Questionnaires: Disqualify Based on Answer](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_19efj7o.png)

### AI Score Using Responses

1. Set up AI Scoring criteria that reference questionnaire answers ![How to Assess Candidates with Questionnaires: AI Score Using Responses](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_1q0qrna.png)
2. Add AI Score automation after questionnaire completion ![How to Assess Candidates with Questionnaires: AI Score Using Responses](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_1ltvwi7.png)
3. AI analyzes responses and scores candidates

## Viewing Responses

1. Open candidate's profile
2. Go to **Forms** tab (left panel)
3. See all questionnaire responses ![How to Assess Candidates with Questionnaires: Viewing Responses](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-assess-candidates-with-_1enq54n.png)
4. Responses also appear in Discussion tab

## Advantages Over External Tools

| Feature | 100Hires Questionnaires | Typeform/External |
| ---- | ---- | ---- |
| Data location | In 100Hires | External, needs sync |
| Automation | Native triggers | Manual or Zapier |
| AI Scoring | Uses responses directly | Requires import |
| Tracking | Built-in | Separate system |
| Cost | Included | Additional subscription |