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# How to Customize Application Forms

# How to Customize Application Forms

Configure which questions candidates answer when they apply to your jobs.

## Application Forms vs Questionnaires

All forms are created in [Settings / Forms](https://app.100hires.com/settings/forms). The same form becomes either an **Application Form** or a **Questionnaire** depending on how you use it:

| Usage | Name | When Candidate Fills It |
| ---- |
| Assigned to job's Application tab | Application Form | During initial job application |
| Sent via email template link | Questionnaire | After applying, via unique link |
This article covers Application Forms. For Questionnaires, see "How to Assess Candidates with Questionnaires."

## Accessing Application Form Settings

### For a Specific Job

1. Open the job
2. Go to the **Application** tab
3. Edit form fields for this job ![How to Customize Application Forms: For a Specific Job](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/screenshot-2-configuration-int_108v1ii.png)

### For All Jobs (Default Form)

1. Go to [Settings / Forms](https://app.100hires.com/settings/forms) ![Application form question editor with knockout-style and paragraph questions](https://100hires.com/wp-content/uploads/2026/08/application-form-questions-editor.png)
2. Edit the default application form
3. Changes apply to jobs using the default

## Using Different Forms for Different Jobs

1. Go to a job's **Application** tab
2. Enable **"Use different application forms for different jobs"** ![How to Customize Application Forms: Using Different Forms for Different Jobs](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/screenshot-4-configuration-int_1136wd8.png)
3. Select an existing form from the dropdown, or ![How to Customize Application Forms: Using Different Forms for Different Jobs](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/screenshot-5-configuration-int_1399btj.png)
4. Type a new name to create a new form ![How to Customize Application Forms: Using Different Forms for Different Jobs](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/screenshot-6-configuration-int_z27luw.png)
5. Customize the form for this job

## Adding Questions

1. In the form editor, start typing to add new question or choose existing one ![How to Customize Application Forms: Adding Questions](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/screenshot-10-configuration-in_1rgza7g.png)
2. Choose field type:
* **Text**: Short answer
* **Textarea**: Long answer
* **Dropdown**: Select from options
* **Checkbox**: Yes/No
* **Number**: Numeric input
* **Date**: Date picker
* **File upload**: Resume, portfolio, etc. ![How to Customize Application Forms: Adding Questions](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/screenshot-8-configuration-int_6ot6u6.png)
3. Enter the question text
4. Set as required, optional or hidden ![How to Customize Application Forms: Adding Questions](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/screenshot-9-configuration-int_cnxmi0.png)

## Standard Fields

Common application form fields:
* First name (usually required)
* Last name (usually required)
* Email (usually required)
* Phone
* LinkedIn URL
* Resume upload
* Cover letter

## Screening Questions

Add questions to pre-qualify candidates:

**Yes/No questions** (for knockout automation):
* "Are you authorized to work in [country]?"
* "Do you have a valid driver's license?"
* "Are you available to start within 2 weeks?"

**Dropdown questions**:
* Years of experience: 0-2, 2-5, 5-10, 10+
* Desired salary range
* Preferred work arrangement

## Best Practices

### Keep Forms Short

* 5-7 questions maximum
* Required fields only for essential info
* More questions = fewer applications

### Move Complex Questions to Questionnaires

Instead of long application forms:
1. Keep application short (name, email, resume)
2. Send questionnaire after they apply
3. Higher completion rates
4. Can still use responses for AI scoring

## Reordering Fields

Drag fields to reorder them. Put most important questions first.

## Deleting Fields

Remove fields you don't need. Deleted fields won't affect existing applications.