How to Let Candidates Book Their Own Interview Slots

Use self-scheduling links to let candidates choose interview times that work for them, like Calendly.

Creating a self-scheduling link

1. Go to Settings / Self-Scheduling Links
2. Click Create Scheduling Link
3. Configure your availability:

• Available days: Which days of the week
• Time range: Hours you're available (e.g., 9 AM - 5 PM)
• Duration: Interview length
• Buffer time: Gap between interviews
• Advance notice: Minimum time before interview can be booked

4. Save

Adding your personal link

Each team member can have their own scheduling link:

1. Go to Settings / User Settings
2. Find the self-scheduling link field
3. Add your scheduling link URL
4. Save

Using self-scheduling in email templates

Insert the scheduling link variable in your email templates:

1. Go to Settings / Email Templates
2. Create or edit a template
3. Select the self-scheduling link variable
4. When sent, it's replaced with the sender's scheduling URL

Example template:

Hi {{candidate_first_name}},

We'd like to schedule a phone screen with you.

Please pick a time that works for you:
{{self_scheduling_link}}

Looking forward to speaking with you!

How it works for candidates

1. Candidate clicks the link
2. They see your available time slots
3. They select a slot
4. Interview is automatically scheduled
5. Both parties receive calendar invites

Benefits

• Eliminates back-and-forth scheduling emails
• Candidates can book at their convenience
• Respects your calendar availability
• Reduces time to schedule

Integration with calendar

Self-scheduling works best when your calendar is connected:

1. Available slots reflect your actual free time
2. Booked slots are blocked automatically
3. New bookings appear on your calendar instantly

Updated on: 26/12/2025