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# How to Let Candidates Book Their Own Interview Slots

# How to Let Candidates Book Their Own Interview Slots

Use self-scheduling links to let candidates choose interview times that work for them, like Calendly.

## Creating a self-scheduling link

1. Go to [**Settings** / **Self-Scheduling Links**](https://app.100hires.com/settings/scheduling-links)
2. Click **Create Scheduling Link**
3. Configure your availability:
* **Available days**: Which days of the week
* **Time range**: Hours you're available (e.g., 9 AM - 5 PM)
* **Duration**: Interview length
* **Buffer time**: Gap between interviews
* **Advance notice**: Minimum time before interview can be booked ![How to Let Candidates Book Their Own Interview Slots: Creating a self-scheduling link](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-use-self-scheduling-lin_1y4l0i1.png)
4. Save

## Adding your meeting link

Self-scheduling links create the interview on your calendar. To give candidates a join link for a Microsoft Teams, Google Meet or Zoom personal room, save it once in [**Settings** / **User settings**](https://app.100hires.com/settings/user) under **Your static web meeting link**, then add the **Interviewer static web meeting link** variable to the candidate interview email. Step by step: [How to Add Your Microsoft Teams or Google Meet Link to Interview Invitations](https://help.100hires.com/en/article/how-to-add-your-microsoft-teams-or-google-meet-link-to-interview-invitations-1oieuv7/).

## Using self-scheduling in email templates

Insert the scheduling link variable in your email templates:

1. Go to [**Settings** / **Email Templates**](https://app.100hires.com/settings/message-templates/index)
2. Create or edit a template
3. Select the self-scheduling link variable ![How to Let Candidates Book Their Own Interview Slots: Using self-scheduling in email templates](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-use-self-scheduling-lin_1uplfa3.png)
4. When sent, it's replaced with the sender's scheduling URL

Example template:
```
Hi {{candidate_first_name}},

We'd like to schedule a phone screen with you.

Please pick a time that works for you:
{{self_scheduling_link}}

Looking forward to speaking with you!
```

## How it works for candidates

1. Candidate clicks the link
2. They see your available time slots
3. They select a slot
4. Interview is automatically scheduled
5. Both parties receive calendar invites

## Benefits

* Eliminates back-and-forth scheduling emails
* Candidates can book at their convenience
* Respects your calendar availability
* Reduces time to schedule

## Integration with calendar

Self-scheduling works best when your calendar is connected:

1. Available slots reflect your actual free time
2. Booked slots are blocked automatically
3. New bookings appear on your calendar instantly

## Related screenshots

These screenshots show the 100Hires areas used in this workflow.

![Create a self-scheduling link form with fields for link name, interview title, duration, dates, and per-interviewer weekly availability](https://100hires.com/wp-content/uploads/2026/06/self-scheduling-link-create-form.png)