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# How to Manage Access to a Job by Managing Its Hiring Team

# How to Manage Access to a Job by Managing Its Hiring Team

Control who can see a job and its candidates by managing the job's hiring team.

## How Hiring Teams Work

* **Administrators** see all jobs regardless of hiring team membership
* **Recruiters and Interviewers** only see jobs where they're on the hiring team
* Hiring team members receive notifications about their jobs
* Administrators don't receive notifications unless they're explicitly on the team
* **Stage-based visibility** can further limit which candidates Recruiters and Interviewers see (Admins are never restricted)

## Adding Team Members to a Job

1. Open the job
2. Go to the **Team** tab
3. Select colleagues from the list ![How to Manage Access to a Job by Managing Its Hiring Team: Adding Team Members to a Job](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-manage-job-hiring-team-_17jfkwv.png)
4. They now have access to this job

## Removing Team Members

1. Open the job
2. Go to the **Team** tab
3. Find the team member
4. Click the X or remove button next to their name

## Quick Add from Invite

If someone isn't in your organization yet:

1. Go to the job's **Team** tab
2. Click the link to invite new team members
3. Enter their email and role ![How to Manage Access to a Job by Managing Its Hiring Team: Quick Add from Invite](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-manage-job-hiring-team-_jn1umj.png)
4. They'll be invited and added to this job

**Note:** Only Administrators can invite new users.

## Hiring Team vs Role

| Situation | Can see job? | Notes |
| ---- |
| Administrator, any job | Yes | Admins see all jobs regardless of hiring team |
| Recruiter, on hiring team | Yes | Subject to stage-based visibility if enabled |
| Recruiter, not on hiring team | No |  |
| Interviewer, on hiring team | Yes | Subject to stage-based visibility if enabled |
| Interviewer, not on hiring team | No |  |

## What Each Role Can Do on Jobs They Access

| Action | Administrator | Recruiter | Interviewer |
| ---- |
| View candidates | Yes | Yes | Yes |
| Move candidates between stages | Yes | Yes | No |
| Send messages | Yes | Yes | Yes |
| View all candidate messages | Yes | Yes | No |
| Leave evaluations | Yes | Yes | Yes |
| See all tasks | Yes | Yes | No |
| Edit job details | Yes | Yes | No |

## Stage-Based Visibility

When enabled, Recruiters and Interviewers only see candidates in stages they're allowed to access. This is useful when:

* You want hiring managers to only see final-round candidates
* Different team members handle different stages
* You need to control visibility of sensitive information

Administrators are never restricted by stage-based visibility.

## Notifications

Hiring team members receive notifications for their jobs:

* New applications
* Candidate messages
* Questionnaire completions
* Evaluation submissions

Configure notification preferences at [Settings / Notifications](https://app.100hires.com/settings/notifications).

## Use Cases

* **Confidential searches**: Only add relevant team members
* **Department hiring**: Add department head and HR
* **Panel interviews**: Add all interviewers to give them access
* **External recruiters**: Add with Recruiter role for full pipeline access, or Interviewer role for evaluation-only access

## Related screenshots

These screenshots show the 100Hires areas used in this workflow.

![How to Manage Notification Settings: Enabling or disabling notifications](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-manage-notification-set_jx1on8.png)