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# How to Schedule Interviews

# How to Schedule Interviews

Schedule interviews with candidates and automatically send calendar invites to everyone involved.

## Schedule an interview

1. Open a candidate's profile
2. Go to the **Interviews** tab (right side)
3. Click **+ Interview** button ![How to Schedule Interviews: Schedule an interview](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-schedule-interviews-1_1nt4qyn.png)
4. Fill out the interview details:
* **Interviewers**: Select team members
* **Date and time**: Choose when
* **Duration**: How long (30 min, 1 hour, etc.)
* **Interview type**: Phone, video, in-person, etc.
* **Location**: Office address, video link, or notes
* **Evaluation form**: Optionally assign a form for structured feedback ![How to Schedule Interviews: Schedule an interview](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-schedule-interviews-2_lc6vx.png)
5. Click **Save and Preview Invites** button
6. Review the calendar invites ![How to Schedule Interviews: Schedule an interview](https://storage.crisp.chat/users/helpdesk/website/-/4/f/a/a/4faab8f2b2ab0400/how-to-schedule-interviews-3_1ewj2wo.png)
7. Click **Send to candidates**

## View colleague availability

If colleagues have connected their calendars:

1. Select interviewers in the scheduling form
2. The calendar view shows their busy/free times
3. Gray blocks indicate existing meetings
4. Choose a time when all interviewers are available

## Panel interviews

Schedule multiple interviewers for the same time:

1. Select all interviewers in the scheduling form
2. Choose a time slot
3. All receive the same calendar invite
4. Candidate receives one invite with all interviewer names

## Multiple interviews

Schedule several rounds at once:

1. Complete the first interview setup
2. Click to add another interview
3. Each interview can have different interviewers and times

## Interview types

Customize interview types at [Settings / Interview Titles](https://app.100hires.com/settings/interviews-title):

* Phone Screen
* Technical Interview
* Culture Interview
* Final Interview
* etc.

## Interview locations

Set up common locations at [Settings / Interview Locations](https://app.100hires.com/settings/interviews-location):

* Office addresses
* Conference room names
* "Zoom call" or "Google Meet"

## Zoom integration

With Zoom connected:

1. Choose **Zoom** as the location
2. A meeting room is automatically generated
3. The link is included in calendar invites

## Calendar invites

When you confirm scheduling:

* **Interviewers** receive calendar invites with candidate info
* **Candidate** receives an invite with interview details
* Invites include location, time, and any notes you add

## Rescheduling

1. Open the candidate's **Interviews** tab
2. Find the interview
3. Click to edit
4. Make changes and save
5. Updated invites are sent automatically