How Calendar Sync Helps Avoid Double-Booking
Connect your calendar to 100Hires to see real-time availability when scheduling interviews and prevent scheduling conflicts.
How It Works
When calendars are connected:
- Your calendar events appear in 100Hires: Busy times are blocked
- 100Hires interviews appear on your calendar: Two-way sync
- Colleague availability is visible: See everyone's free slots
- Conflicts are prevented: System shows when people are busy
Connecting Your Calendar
- Go to Settings / Integrations
- Find Google Calendar or Outlook Calendar
- Click Connect
- Authorize access
Scheduling with Availability View
When scheduling an interview:
- Open candidate profile
- Go to Interviews tab
- Click Schedule Interview
- Select interviewers
- Calendar view shows:
- Gray blocks = existing meetings
- White blocks = available times
- All selected interviewers' availability
- Pick a time when everyone is free
- Save and send invites
What Syncs
From Your Calendar to 100Hires
- Existing meetings show as busy
- All-day events
- Recurring meetings
From 100Hires to Your Calendar
- Scheduled interviews
- Interview details
- Candidate name
- Zoom link (if configured)
Benefits
Avoid Double-Booking
- See conflicts before they happen
- No manual calendar checking needed
- Works across team members
Panel Interviews Made Easy
- See multiple interviewers' availability at once
- Find common free slots quickly
- Coordinate complex interview schedules
Automatic Calendar Updates
- Interviews appear automatically
- Rescheduling updates both systems
- Cancellations sync too
Tips
- Encourage all interviewers to connect calendars
- Keep personal calendars updated
- Use calendar blocking for focus time
- Check that calendar is showing correct timezone
Without Calendar Integration
You can still schedule interviews, but:
- No availability view
- Manual conflict checking required
- Calendar invites sent, but no sync
Updated on: 26/12/2025
Thank you!