How to Let Candidates Book Their Own Interview Slots

Use self-scheduling links to let candidates choose interview times that work for them, like Calendly.

Creating a self-scheduling link

1. Go to Settings / Self-Scheduling Links
2. Click Create Scheduling Link
3. Configure your availability:

• Available days: Which days of the week
• Time range: Hours you're available (e.g., 9 AM - 5 PM)
• Duration: Interview length
• Buffer time: Gap between interviews
• Advance notice: Minimum time before interview can be booked

4. Save

Adding your meeting link

Self-scheduling links create the interview on your calendar. To give candidates a join link for a Microsoft Teams, Google Meet or Zoom personal room, save it once in Settings / User settings under Your static web meeting link, then add the Interviewer static web meeting link variable to the candidate interview email. Step by step: How to Add Your Microsoft Teams or Google Meet Link to Interview Invitations.

Using self-scheduling in email templates

Insert the scheduling link variable in your email templates:

1. Go to Settings / Email Templates
2. Create or edit a template
3. Select the self-scheduling link variable
4. When sent, it's replaced with the sender's scheduling URL

Example template:

Hi {{candidate_first_name}},

We'd like to schedule a phone screen with you.

Please pick a time that works for you:
{{self_scheduling_link}}

Looking forward to speaking with you!

How it works for candidates

1. Candidate clicks the link
2. They see your available time slots
3. They select a slot
4. Interview is automatically scheduled
5. Both parties receive calendar invites

Benefits

• Eliminates back-and-forth scheduling emails
• Candidates can book at their convenience
• Respects your calendar availability
• Reduces time to schedule

Integration with calendar

Self-scheduling works best when your calendar is connected:

1. Available slots reflect your actual free time
2. Booked slots are blocked automatically
3. New bookings appear on your calendar instantly

Related screenshots

These screenshots show the 100Hires areas used in this workflow.

Updated on: 07/10/2026