How to Schedule Interviews

Schedule interviews with candidates and automatically send calendar invites to everyone involved.

Schedule an interview

1. Open a candidate's profile
2. Go to the Interviews tab (right side)
3. Click Schedule Interview button
4. Fill out the interview details:

• Interviewers: Select team members
• Date and time: Choose when
• Duration: How long (30 min, 1 hour, etc.)
• Interview type: Phone, video, in-person, etc.
• Location: Office address, video link, or notes
• Evaluation form: Optionally assign a form for structured feedback

5. Click Save and Preview Invites button
6. Review the calendar invites
7. Click Send to candidates

View colleague availability

If colleagues have connected their calendars:

1. Select interviewers in the scheduling form
2. The calendar view shows their busy/free times
3. Gray blocks indicate existing meetings
4. Choose a time when all interviewers are available

Panel interviews

Schedule multiple interviewers for the same time:

1. Select all interviewers in the scheduling form
2. Choose a time slot
3. All receive the same calendar invite
4. Candidate receives one invite with all interviewer names

Multiple interviews

Schedule several rounds at once:

1. Complete the first interview setup
2. Click to add another interview
3. Each interview can have different interviewers and times

Interview types

Customize interview types at Settings / Interview Titles:

• Phone Screen
• Technical Interview
• Culture Interview
• Final Interview
• etc.

Interview locations

Set up common locations at Settings / Interview Locations:

• Office addresses
• Conference room names
• "Zoom call" or "Google Meet"

Zoom integration

With Zoom connected:

1. Choose Zoom as the location
2. A meeting room is automatically generated
3. The link is included in calendar invites

Calendar invites

When you confirm scheduling:

• Interviewers receive calendar invites with candidate info
• Candidate receives an invite with interview details
• Invites include location, time, and any notes you add

Rescheduling

1. Open the candidate's Interviews tab
2. Find the interview
3. Click to edit
4. Make changes and save
5. Updated invites are sent automatically

Updated on: 26/12/2025