Articles on: Integrations

How to Send Offer Letters

This article explains how to send offer letters to candidates through 100Hires. Use email templates, custom variables, and automation to streamline your offer process.

Option 1: Email offer letters

Send offer letters as email attachments or formatted messages.

Creating an offer template

Go to Settings / Email Templates
Click Add Template
Name it (e.g., "Offer Letter - [Position Type]")
Write your offer content using variables
Save

Using variables in offers

Personalize each offer with variables:

Variable	Inserts
`{{candidate_first_name}}`	Candidate name
`{{job_title}}`	Position title
`{{job_location}}`	Work location
`{{company_name}}`	Company name
Custom job variables	Salary, start date, etc.

Setting up custom offer variables

Open the job
Go to Optional tab
Add custom variables:

{{salary}} - Compensation amount
{{start_date}} - Proposed start date
{{benefits}} - Benefits summary

Fill in values for this job

Sending the offer

Open candidate profile
Go to Messages tab
Select your offer template
Attach formal offer letter PDF if needed
Review and send

Option 2: Using Zapier for offer automation

For offers requiring additional workflow automation, use the Zapier integration to connect with other applications.

Setting up Zapier for offer workflows

Go to Zapier and create a new Zap
Trigger: Select "100Hires" as the trigger app
Choose trigger: "New candidate in stage" and select "Offer" stage
Action: Connect to your desired app (e.g., create tasks, send notifications, update records)
Map the trigger fields to the action app
Activate the Zap