How to Connect 100Hires to Other Tools with Zapier

Use Zapier to connect 100Hires with hundreds of apps including HRIS systems, background check services, e-signature tools, and more.

Some tools also have native integrations inside 100Hires. Check Settings / Integrations first for native options such as Gmail, Outlook, Slack, Twilio, Zoom, Gusto, Typeform, enrichment providers, and ZeroBounce. Use Zapier when your workflow is not covered by a native integration.

What is Zapier

Zapier automates workflows between apps without coding. A "Zap" connects a trigger (something happens in 100Hires) to an action (something happens in another app).

Setting Up Zapier Integration

Step 1: Get Your API Key

1. Go to Settings / Integrations
2. Find the Zapier section
3. Copy your API key

Step 2: Connect in Zapier

1. Go to zapier.com
2. Create a Zap
3. Search for "100Hires"
4. Select 100Hires as the trigger app
5. Paste your API key when prompted
6. Complete the connection

Available Triggers

Start a Zap when these events happen in 100Hires:

Available Actions

Do these things in 100Hires from other apps:

Common integrations

HRIS Systems (BambooHR, Rippling, Workday, and similar tools)

When candidate is hired:

If you use Gusto, check the native 100Hires integration first. Use Zapier for HRIS tools or workflows that do not have a native connection.

1. Trigger: New candidate in "Hired" stage
2. Action: Create employee in HRIS
3. Transfer: Name, email, job title, start date

Background Check (Checkr, GoodHire)

Initiate background check:

1. Trigger: New candidate in "Background Check" stage
2. Action: Create background check request
3. Transfer: Candidate info for screening

E-Signature (DocuSign, HelloSign)

Send offer letter:

1. Trigger: New candidate in "Offer" stage
2. Action: Send document for signature
3. Transfer: Candidate email, document template

Project Management (Asana, Trello)

Create hiring task:

1. Trigger: New candidate in any stage
2. Action: Create task/card
3. Transfer: Candidate name, job, stage

Spreadsheets (Google Sheets, Airtable)

Track all applicants:

1. Trigger: New candidate
2. Action: Add row to spreadsheet
3. Transfer: All candidate fields

Communication (Slack, Microsoft Teams)

Notify team:

1. Trigger: New candidate in stage
2. Action: Send message to channel
3. Transfer: Candidate name, job, link

Assessment Tools (TestGorilla, Criteria)

Send assessment:

1. Trigger: New candidate in "Assessment" stage
2. Action: Invite candidate to test
3. Transfer: Email, candidate details

Example Zap: Send to Background Check

1. Trigger: 100Hires - New Candidate in Stage

• Select job
• Select stage: "Background Check"

2. Action: Checkr - Create Candidate

• Map fields: Name, Email, SSN field (if collected)

3. Action: Checkr - Create Invitation

• Package: Standard Criminal + Employment

4. Action: 100Hires - Move Candidate to Stage

• Move to "Background Check Pending"

Tips

• Test Zaps with sample data before going live
• Use filters to only trigger on specific jobs
• Set up error notifications
• Document your Zaps for team reference
• Check Zap run history for troubleshooting

Checking Integration Compatibility

To see if a tool integrates:

1. Search for the tool on Zapier
2. Check if it has triggers/actions you need
3. Test with a free Zapier account first

Updated on: 18/06/2026