Understanding Pipeline Reports

This article explains how to view and interpret pipeline reports in 100Hires. Use these reports to see candidate distribution across stages, identify bottlenecks, and optimize your hiring funnel.

Accessing pipeline reports

Go to Reporting / Current Pipeline

What pipeline reports show

The pipeline report displays:

• Current candidates in each stage
• Distribution across stages
• Bottleneck identification
• Pipeline health overview

Report controls

Job filter

• View all jobs combined
• Filter by specific job
• Compare jobs side-by-side

Reading the report

Stage breakdown

Each pipeline stage shows:

• Number of active candidates
• Percentage of total pipeline
• Visual representation (bar chart)

Pipeline funnel

See conversion through stages:

• Applied: 100 candidates
• Phone Screen: 40 candidates (40%)
• Interview: 15 candidates (15%)
• Offer: 3 candidates (3%)

Understanding pipeline health

Healthy pipeline signs

• Balanced distribution across stages
• No stage overflowing with candidates
• Steady flow from stage to stage

Warning signs

• Stage with 50%+ of all candidates (bottleneck)
• Empty early stages (sourcing problem)
• Empty late stages (qualification too strict)

Using pipeline data

Identify bottlenecks

A stage with many candidates indicates:

• Decision delays
• Interviewer availability issues
• Unclear pass/fail criteria

Forecast hires

Use funnel conversion rates to predict:

• How many offers from current pipeline
• When you might fill the role
• If you need more candidates at top

Resource planning

See where to focus effort:

• Many in "Phone Screen" → Schedule more calls
• Many in "Interview" → Speed up feedback collection
• Empty top funnel → Increase sourcing

Pipeline stages explained

Standard stages

Disqualified

Candidates who didn't move forward. Tracked separately but visible in their last active stage.

Improving pipeline flow

Reduce bottlenecks

• Add more interviewers
• Set SLAs for each stage
• Use stuck candidate automations

Maintain pipeline quality

• Don't advance unqualified candidates
• Disqualify quickly when criteria aren't met
• Review pass rates by stage

Balance the funnel

• Track source quality, not just quantity
• Adjust requirements if passing too few/many
• Monitor conversion rates over time

Combining with other reports

Use pipeline data alongside:

• Source reports: Quality by channel
• Time reports: Where delays occur
• Email stats: Communication effectiveness

Updated on: 27/12/2025