Understanding Time to Hire Reports

Measure how long it takes to move candidates through your hiring process and identify bottlenecks.

Accessing time reports

Go to Reporting / Time to Hire

Available time metrics

Time to Hire

Days from application to hire for candidates who were hired.

Time to Disqualify

Days from application to disqualification for rejected candidates.

Report controls

Date Range

Select your reporting period:

• Last 7 days
• Last 30 days
• Last 3 months
• Last 6 months
• Last 12 months
• Custom range

Job Filter

• View all jobs
• Filter by specific job

Reading the report

Average Time

The main metric shows average days to hire/disqualify.

Distribution

See how time varies across candidates:

• Quick decisions (1-7 days)
• Standard process (1-4 weeks)
• Extended hiring (1+ months)

Trend Over Time

Track if your process is getting faster or slower.

Understanding your numbers

Benchmarks

Note: Benchmarks vary by role type and industry.

What Affects Time to Hire

Faster process:

• Clear requirements
• Automated screening
• Available interviewers
• Quick decision-making

Slower process:

• Multiple interview rounds
• Panel coordination
• Background checks
• Offer negotiations

Using time data

Identify Bottlenecks

Look for stages where candidates spend the most time.

Set Expectations

Tell candidates your typical timeline based on real data.

Improve Process

Target stages with longest delays for optimization.

Compare Jobs

See which roles take longer to fill.

Reducing time to hire

Automation

• Auto-score candidates with AI
• Send automatic follow-up emails
• Use knockout questions for quick screening

Scheduling

• Enable self-scheduling links
• Block interview slots in advance
• Use calendar integration for availability

Decision Making

• Set up stuck candidate alerts
• Require feedback within 24 hours
• Daily pipeline reviews

Communication

• Automatic stage notifications
• Nurture campaigns during process
• Quick rejection emails

Disqualification time analysis

Fast disqualification means:

• Knockout questions working
• Clear requirements
• Quick initial screening

Slow disqualification may indicate:

• Candidates stuck in pipeline
• Missing decision criteria
• Process inefficiency

Tips

• Track monthly trends, not just snapshots
• Compare similar job types
• Account for legitimate delays (background checks, notice periods)
• Focus on controllable factors
• Set stage-specific time goals

Updated on: 10/01/2026