How to Forward Candidate Resumes to Hiring Managers

Automatically send candidate information to hiring managers and colleagues when candidates reach specific stages.

How It Works

When candidates enter a pipeline stage, 100Hires can automatically email team members with candidate details and resume attached.

Setting up resume forwarding

1. Open a job
2. Go to the Workflow tab
3. Click the bolt icon on the target stage
4. Click Add Automation
5. Select **Email to Teammate **
6. Configure the settings

Configuration options

Recipient

Select which team member receives the notification. They must be part of your company account.

Delay

• Immediately: Send when candidate enters stage
• After X hours/days: Allow time for initial screening

Email content

The system automatically includes:

• Candidate name
• Link to candidate profile
• Resume attachment
• Job title

You can customize the message template.

Example use cases

After initial screening

Forward qualified candidates to hiring manager:

• Stage: "Phone Screen Complete"
• Recipient: Hiring Manager
• Delay: Immediately
• Purpose: Request hiring manager review

Before final interview

Prepare interview panel:

• Stage: "Final Interview"
• Recipient: Interview team members
• Delay: 1 day before interview
• Purpose: Allow review time

Offer approval

Send to decision maker:

• Stage: "Offer Pending"
• Recipient: Department head or HR
• Delay: Immediately
• Purpose: Get approval to extend offer

Alternative: @mention in notes

For one-off notifications instead of automation:

1. Open candidate profile
2. Go to Discussions tab
3. Write a note with @mention: "@John please review this candidate"
4. John receives email notification with link

Tips

• Use the Hiring Team feature to ensure relevant people see candidates
• Combine with AI scoring so hiring managers see the score before reviewing
• Set up different notifications for different stages
• Monitor that recipients are acting on notifications

Updated on: 27/12/2025