Articles on: Getting Started

Migrating from Workable to 100Hires

This guide explains how to plan a support-assisted migration from Workable to 100Hires. 100Hires has standard scripts for migrations from popular ATS systems, but the exact scope depends on what your Workable export contains and how your current workspace is configured.

Do not shut down your source ATS until your team has reviewed a sample import in 100Hires and confirmed that candidate history, attachments, jobs, stages, notes, tags, and owners are usable.

Import candidates from CSV with field mapping before the final data load

What can be migrated

A typical migration review includes:

Candidates and applications
Resumes, cover letters, and attached files where the export includes them
Jobs, locations, and current status
Pipeline stages and application stage history
Notes, tags, sources, and owner assignments
Evaluation history or scorecard exports when available
Custom candidate or job fields that should become 100Hires profile fields or job variables

The support team confirms field-by-field mapping before import. Some items may need to be recreated manually if the source export does not expose them in a structured format, for example complex approval chains, marketplace app settings, or vendor-specific report layouts.

Bulk resume upload is available when resumes are exported separately

Feature mapping

Workable concept	100Hires feature	Migration note
Jobs and openings	Jobs	Job title, description, location, status, and hiring team can be reviewed for import
Candidates and prospects	Candidates and Talent Pools	Active applicants and sourced candidates can be separated during mapping
Application stages	Workflow stages	Recreate only stages your team still uses
Scorecards or interview feedback	Evaluation Forms and candidate Discussion	Use structured Evaluation Forms for future feedback
Custom fields	Profile Fields or Custom Job Variables	Candidate-level fields belong in Profile Fields; job-specific values belong in custom variables
Job posts	Career Site and Job Boards	Public jobs can be posted to supported boards from 100Hires
Email templates	Email Templates and Nurture Campaigns	Template variables should be rebuilt in 100Hires syntax
Integrations	Settings > Integrations	Reconnect mail, calendar, Slack, Zoom, Twilio, Zapier, and other tools as needed

Workflow automations dropdown used to rebuild stage actions after migration

How to start

Email support@100hires.com.
Include the ATS you are migrating from, approximate counts of candidates and jobs, and which data must move.
Export a small sample first if possible.
Confirm the mapping for candidates, applications, jobs, stages, files, tags, notes, and custom fields.
Run the import, review the result in 100Hires, and only then plan the final cutover.

The timeline is scoped after the export is reviewed. Data volume, attachment size, custom fields, and cleanup work affect the schedule.

AI Scoring criteria are configured per job after migrated jobs are reviewed

Cutover checklist

Reconnect Gmail or Outlook before sending candidate messages.
Connect Google Calendar or Outlook Calendar before scheduling interviews.
Rebuild key workflows and stage automations on the Workflow tab.
Recreate AI Scoring criteria for active jobs instead of importing old score rubrics blindly.
Check public career-site branding, logo, and job board settings before publishing.
Spot-check candidates from several jobs, including old and recent applications.

100Hires can help with the migration mechanics, but your team should still validate the imported data before using it for live hiring decisions.

Updated on: 16/06/2026

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