How Real Estate Agency Teams Use 100Hires

Who this is for

Real estate brokerages and property teams hiring agents, leasing consultants, transaction coordinators, and admin staff.

What makes this hiring workflow different

• License status and market knowledge matter
• Brokerages may operate multiple brands or offices
• Candidate source quality varies by market

Note: Use 100Hires to capture license information, then verify license status through the appropriate state or local body.

Recommended 100Hires setup

Profile Fields for license data

Capture license state, license number, renewal date, brokerage experience, and market coverage.

Multi-company or multi-location setup

Use separate companies only when data, branding, or billing must stay separate.

Trackable links

Measure referral campaigns, local associations, social posts, and job-board links separately.

Self-scheduling

Let candidates book screens around client-showing schedules.

Suggested workflow

Applied -> License screen -> Recruiter call -> Broker review -> Interview -> Offer

Use this as a starting point. Adjust the stage names, automations, evaluation forms, and messages to match your actual process.

Operating tips

• Keep the first application form short, then move deeper screening into questionnaires or recruiter follow-up when the role requires it.
• Store repeatable requirements as Profile Fields, form answers, tags, or evaluation form answers instead of burying them in free-text notes.
• Test every automation on a sample candidate before relying on it for live applicants.
• Use bulk actions for clear administrative changes, but review edge cases before sending rejection emails.
• Review source performance periodically so the team spends time on channels that produce qualified candidates, not only high applicant volume.
• Put private hiring priorities in Job Notes when they should guide internal review but should not appear on the public job post.

Updated on: 16/06/2026