How to Assess Candidates with Questionnaires

Use built-in questionnaires instead of external tools like Typeform to collect candidate information while keeping data in 100Hires for automation and AI scoring.

Where to Find Questionnaires

All forms are created in Settings / Forms. A form becomes a Questionnaire when you send it via email template link (rather than using it on a job's Application tab).

Why Use Built-in Questionnaires

• Data stays in 100Hires: No need to export/import
• Automation triggers: Act when forms are filled
• AI scoring: Score candidates based on responses
• Unique links: Each candidate gets their own link
• Response tracking: See who completed and who didn't

Creating a Questionnaire

1. Go to Settings / Forms
2. Click Add form
3. Add questions:

• Text questions for short answers
• Textarea for long answers
• Dropdowns for multiple choice
• Checkboxes for yes/no
• Number fields for numeric data

4. Name and save the questionnaire

Question Types for Assessment

Screening Questions

• Work authorization status
• Availability start date
• Salary expectations
• Willingness to relocate

Experience Assessment

• Years in specific role
• Technologies/tools used
• Industry experience
• Management experience

Situational Questions

• How would you handle [scenario]?
• Describe a time when...
• What's your approach to...

Skills Self-Assessment

• Rate your proficiency in [skill] (1-10)
• Which tools have you used?

Sending Questionnaires

In Email Templates

1. Go to Settings / Email Templates
2. Create or edit a template
3. Click Questionnaires button
4. Select your questionnaire
5. Placeholder is inserted
6. Each candidate receives unique link

In Nurture Campaigns

1. Create a nurture campaign
2. Add email step with questionnaire template
3. Candidates receive questionnaire automatically

Automating Based on Responses

Move to Stage When Completed

1. Go to job's Workflow tab
2. Add Act If Form Filled automation
3. Condition: Required question is not empty
4. Action: Move to next stage

Disqualify Based on Answer

1. Add Act If Form Filled automation
2. Condition: [Question] contains "No" (or specific answer)
3. Action: Disqualify

AI Score Using Responses

1. Set up AI Scoring criteria that reference questionnaire answers
2. Add AI Score automation after questionnaire completion
3. AI analyzes responses and scores candidates

Viewing Responses

1. Open candidate's profile
2. Go to Forms tab (left panel)
3. See all questionnaire responses
4. Responses also appear in Discussion tab

Advantages Over External Tools

Updated on: 27/12/2025