How to Use Job Notes and Timeline

The Notes tab on a job keeps internal job-related context in one place.

Use it for hiring team notes, internal criteria, files, and the job timeline.

What appears in job notes

The Notes tab can include:

• Notes from your team
• @mentions to notify colleagues
• Files attached to the job
• Job creation date
• Status changes
• Job field changes

This makes the Notes tab useful when you need to understand how a job has changed over time.

Add a note

1. Open a job
2. Go to the Notes tab
3. Type your note in the comment field
4. Use @ to mention a teammate if they should be notified
5. Click Post

Attach files

1. Open the job's Notes tab
2. Drag and drop files into the note field or onto the Notes tab
3. Add a comment if needed
4. Click Post

You can post a file even if the note text is empty.

Use job notes with AI

Job notes can be used as internal context for AI features. For example, if you have private selection criteria that should influence AI Copilot or candidate evaluation, add those criteria to the job Notes tab instead of putting them in the public job description.

Job notes vs candidate discussion notes

Use job notes for information about the job or hiring process.

Use candidate discussion notes for information about a specific candidate.

Updated on: 25/04/2026