Jobs vs Talent Pools: What's the Difference

Jobs and talent pools are both containers for candidates, but they serve different purposes.

Jobs

A job represents an active position you're hiring for.

Characteristics:

• Can be posted to job boards (Indeed, LinkedIn, etc.)
• Appears on your career site
• Accepts applications through application forms
• Has a workflow with pipeline stages
• Can have automations (emails, AI scoring, etc.)

When to use:

• You have an open position to fill
• You want to receive applications
• You want job board distribution

Talent pools

A talent pool is for collecting and nurturing candidates without an active posting.

Characteristics:

• Never posted to job boards
• Not visible on career site
• No application form
• Still has pipeline stages
• Can run automations and campaigns

When to use:

• Building a pipeline for future hiring
• Collecting referrals before a position opens
• Maintaining relationships with past candidates
• Silver medalists from previous searches

Converting between jobs and talent pools

Any job can become a talent pool by changing its status:

1. Open the job
2. Go to the Details tab
3. Change the status to Talent Pool
4. Save

To make a talent pool into an active job:

1. Open the talent pool
2. Change the status to Public (or another active status)
3. Configure job board settings
4. Save

Side-by-side comparison

Managing jobs and pools

• Jobs appear in the Jobs / Active tab
• Talent Pools appear in the Jobs / Talent Pools tab
• Both use the same interface and features
• Only the posting behavior differs

Updated on: 28/12/2025