How to Use AI Email Composer

AI Email Composer helps you write personalized emails to candidates from the candidate profile.

Use it when you want to draft an email based on candidate and job context instead of starting from a blank message.

Where to find it

1. Open a candidate profile
2. Go to the Messages tab
3. Click AI Email Composer next to the email template button
4. Choose a saved prompt or type a custom instruction
5. Review the draft, edit if needed, and send

What the AI uses

The composer uses the same candidate and job context as AI Copilot, including:

• Resume transcript and profile fields
• Emails and conversation history
• Discussion notes
• Application and questionnaire answers
• Job description, job notes, and AI scoring criteria

Common use cases

Personalized rejection email

Use a prompt such as:

Draft a polite rejection email. Mention the candidate's strengths and keep the door open for future roles.

Interview follow-up

Use a prompt such as:

Write a short follow-up email after the interview and explain the next step.

Outreach email

Use a prompt such as:

Write a friendly sourcing email for this candidate and explain why the role may be relevant to their background.

Rewrite an existing draft

AI Email Composer can also transform an email you already started:

• Rewrite in a different tone
• Shorten the email
• Expand the email with more detail

Always review the draft before sending it to a candidate.

Manage saved prompts

Go to Settings / AI Prompts and open the AI Email Composer tab to add, edit, or delete saved prompts.

Updated on: 25/04/2026