Adding new candidates
How to Upload Resumes in Bulk
Upload multiple resume files at once and let 100Hires automatically parse candidate information. How to Upload Resumes Click Add Candidates in the header Select Upload Resumes/CV from the dropdown Drag and drop your resume files into the upload area Wait for parsing to complete Review the extracted information Click Create Candidates Direct link: Upload resumes Supported File Formats PDF DOC, DOCX (MicrosFew readersHow to Export Candidates from Indeed and Import to 100Hires
This article explains how to export candidates from Indeed and import them into 100Hires. You can transfer candidates from your Indeed employer account to manage them in 100Hires using CSV export and import features. Step 1: Enable two-factor authentication in Indeed Before you can export candidates, Indeed requires two-factor authentication (TFA) to be enabled on your employer account. The export feature will not work without this. Log in to your Indeed employer account Go to AccoFew readersHow to Add Candidates Manually
Add individual candidates to 100Hires by entering their information directly. How to add a candidate Click Add Candidates in the header Select Add Manually from the dropdown Fill out the candidate form: First name Last name Email address Phone number Any other profile fields you need Click Save Direct link: Add candidate manually Assigning to a job During manual entry, you can:Few readersHow to Use the Chrome Extension to Source Candidates
The 100Hires Chrome extension lets you add candidates directly from LinkedIn, Gmail, Indeed, and other websites without manual data entry. Installing the extension Visit the Chrome Web Store Click Add to Chrome Pin the extension for easy access: Click the puzzle piece icon in Chrome Find 100Hires and click the pin icon Supported Websites The extension wFew readersHow to Import Candidates from CSV
Import candidate data from spreadsheets into 100Hires with column mapping and error checking. How to import Click Add Candidates in the header Select Import from CSV File from the dropdown Drag and drop your CSV file Direct link: Import from CSV Import steps Step 1: map columns Match your CSV columns to 100Hires profile fields: Select the 100Hires field for each CSV column Skip columns you don't want toFew readers
Finding & Organizing
How to Use Tags in Candidate Profiles
Tags help you organize and filter candidates quickly. You can add custom tags to any candidate profile and use them to track skills, hiring priorities, candidate status, or any other criteria that matters to your recruiting process. Common Tag Use Cases Skills and Technical Qualifications: Programming languages (Python, JavaScript, SQL) Certifications (PMP, CPA, SHRM-CP) Software proficiency (Salesforce, QuickBooks, AutoCAD) Language skills (Spanish-fluent, Mandarin-conversatioPopularHow to Search Candidates
Use the search field at the top of any page to find candidates by name, skills, education, experience, or any information from their profile or resume. The search works across all candidate data in your system. When candidates apply and upload a resume or when you add a resume manually to their profile, we store a text version so you can search the full content. How Search Works Semantic search: The search understands similar-sounding words. For example, searching for "Kathy" (with K)PopularHow to Give Star Ratings to Candidates
Use star ratings for quick, informal evaluations that appear in the candidate's discussion history. What are star ratings Star ratings let you: Give 1-5 stars to a candidate Share quick opinions with colleagues See ratings in the discussion timeline Track who rated and when Star ratings are lightweight evaluations, different from formal evaluation forms. How to rate a candidate Open the candidate's profile Go to the Discussions tab (right panel) Find the star ratiFew readersHow to Customize Table Columns and Pipeline Cards
Configure which information appears when viewing candidates in table view or pipeline view. Customizing Table Columns Table view shows candidates in a spreadsheet-like format. Customize visible columns: Go to any job or the Candidates page in table view Click Edit Columns link above the table In the popup: Remove columns by clicking the X Add columns from the dropdown Reorder by dragging the six-dot icon Click Save Available Columns Choose fromFew readersHow to Merge Duplicate Applications
When candidates apply multiple times or appear in your database from different sources, 100Hires can automatically merge their profiles to keep your candidate database clean and organized. Enable Auto-Merge To automatically merge duplicate candidates: Go to Settings / Company Find the Auto-merge duplicate applicants option Enable the toggle How Auto-Merge Works When enabled, the system automatically merges candidate profiles thFew readers
Candidate Profiles
How to Validate Candidate Emails with ZeroBounce
Validate enriched email addresses before sending outreach to protect your email reputation and reduce bounces. Why Validate Emails Protect sender reputation: Bounced emails hurt deliverability Save time: Don't waste effort on invalid addresses Improve metrics: Higher delivery rates mean better campaign performance Required for cold outreach: Essential when emailing sourced candidates Setting Up ZeroBounce Sign up for a ZeroBounce account (https://zerobounce.Few readersUnderstanding the Candidate Profile
The candidate profile is where you view and manage all information about a candidate. Learn how to navigate the profile tabs and fields. Opening a candidate profile Click on any candidate name from: Job pipeline view Table view Candidates page Search results The profile opens as a modal with two panels. Profile layout Left panel tabs Profile tab Basic information (name, email, phone) Custom profile fields Location and local time Edit fields directly here AddFew readersHow to Find Candidate Personal Emails and Phone Numbers with Enrichment APIs
This article explains how to find candidate contact information using enrichment APIs. You can search for personal emails, work emails, and phone numbers based on a LinkedIn URL or existing email address. Available enrichment APIs 100Hires integrates with these data providers: Apollo Signalhire Swordfish People Data Labs Nymeria Kendo Dropcontact Each requires a separate subscription with the provider. Setting up enrichment Go to Settings / Integrations (https://appFew readersHow to Track Where Candidates Came From
Use sources to track which channels bring candidates to your pipeline and measure recruiting effectiveness. What Are Sources Sources indicate where a candidate came from: Job boards (Indeed, LinkedIn, Glassdoor) Your career site Referrals Recruiting agencies Social media Events Trackable links you created Viewing a candidate's source Open the candidate's profile Look for Sources in the header area Click to view all sources Or view in table columns: AddFew readers
Pipeline Actions
How to Assign Multiple Jobs to Candidates
A single candidate can be assigned to multiple jobs simultaneously, allowing you to consider them for different positions. Assign from candidate profile Open the candidate's profile Look for the Assign Jobs link in the header (near the current job name) Click to open the job dropdown Select additional jobs to assign Choose a pipeline stage for each job Assign using bulk actions Select candidates using checkboxes Click Assign Jobs in the bulk actioFew readersHow to Use Bulk Actions
Perform actions on multiple candidates at once to save time when managing large numbers of candidates. Selecting Candidates Select Individual Candidates Click the checkbox next to each candidate you want to include. Select All on Current Page Click the checkbox in the table header to select all visible candidates. Select All Matching Filters After selecting all on the page, click "Select all X candidates" link that appears above the table. This selects everyone matchingFew readersHow to Move Candidates Between Pipeline Stages
Pipeline stages represent the steps in your hiring process. When viewing a job's Pipeline tab, candidates are organized into columns, with each column representing one stage. This guide explains how to move candidates between stages manually and automatically. Understanding Pipeline Stages Pipeline stages track candidate progress through your hiring workflow: Default stages: Sourced, Applied, Interview, Offer, Hired Customize stages to match your hiring process Each stage has two tabFew readers
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Collaboration
How to @Mention Colleagues in Discussions
You can tag your colleagues in discussion notes. When you mention someone using the @ symbol, they receive an email notification with your note and a direct link to the candidate profile or job. Candidate discussions: Ask a colleague for their opinion on a candidate Request a specific team member to review an application Share important feedback after an interview Coordinate next steps with hiring managers Job notes: Alert team members about job posting updates Assign specPopularHow to Create and Manage Tasks
This article explains how to create and manage tasks in 100Hires. Tasks help you track follow-ups, assign work to colleagues, and ensure nothing falls through the cracks. Creating a task From a candidate profile Open the candidate's profile Go to the Tasks tab (right panel) Click Create Task Fill out: Task type: Select from your task types Due date: When it should be completed Priority: P1 (highest) to P5 (lowest) Assignee: Team mFew readers